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Privacy policy

With this data protection declaration, we would like to inform you about the type, scope and purpose of the processing of personal data (hereinafter also referred to as “data”). Personal data are all data that have a personal reference to you, e.g. name, address, e-mail address or your user behaviour. The data protection declaration applies to all data processing procedures carried out by us both within the scope of our core activities and for the online media provided by us.

Who is responsible for data processing at our company

Responsible for data processing is:

quaneo GmbH
Große Theaterstr. 7
20354 Hamburg (Germany)

E-mail: datenschutz@quaneo.de
Fax: 040 24 42 18 55
datenschutz@quaneo.de
https://quaneo.de/impressum/

Contact details of our data protection officer

You can contact our data protection officer by e-mail at datenschutz@quaneo.de or at our postal address with the addition “to the data protection officer”.

Processing of your data within the scope of the core activity of our company

If you are our customer or business partner or are interested in our services, the type, scope and purpose of the processing of your data depends on the contractual or pre-contractual relationship existing between us. In this sense, the data processed by us includes all those data that are or were provided by you for the purpose of making use of the contractual or pre-contractual services and that are required for processing your enquiry or the contract concluded between us. Unless otherwise stated in the further notes to this data protection declaration, the processing of your data and its transfer to third parties is limited to those data that are necessary and appropriate to answer your enquiries and/or to fulfil the contract concluded between you and us, to protect our rights and to fulfil legal obligations. We will inform you of the data required for this before or during the data collection process. Insofar as we use third-party providers to provide our services, the data protection notices of the respective third-party providers apply.

Data concerned:

  • Inventory data (e.g. names, addresses)
  • Payment data (e.g. bank details, invoices)
  • Contact details (e.g. e-mail address, telephone number, postal address)
  • Contract data (e.g. subject matter of the contract, duration of the contract)

Persons concerned:Interested parties, business and contractual partners

Purpose of processing: processing of contractual services, communication as well as answering contact requests, office and organisational procedures.

Legal basis: Contract fulfilment and pre-contractual enquiries, Art. 6 para. 1 lit. b DSGVO, legal obligation, Art. 6 para. 1 lit. c DSGVO, legitimate interest, Art. 6 para. 1 lit. f DSGVO

Your rights under the GDPR

According to the GDPR, you are entitled to the rights listed below, which you can assert at any time with the controller named in section 1 of this privacy policy:

  • Right to information: You have the right to request information from us as to whether and which of your data we process.
  • Right to rectification: You have the right to request the rectification of inaccurate data or the completion of incomplete data.
  • Right to erasure: You have the right to request the erasure of your data.
  • Right to restriction: In certain cases, you have the right to request that we only process your data in a restricted manner.
  • Right to data portability: You have the right to request that we transfer your data to you or another responsible person in a structured, common and machine-readable format.
  • Right to complain: You have the right to complain to a supervisory authority. The supervisory authority of your usual place of residence, your place of work or our company headquarters is responsible.

Right of withdrawal

You have the right to revoke your consent to data processing at any time.

Right of objection

You have the right to object at any time to the processing of your data, which we base on our legitimate interest according to Art. 6 (1) lit. f DSGVO. If you exercise your right to object, please explain the reasons. We will then no longer process your personal data unless we can prove to you that compelling reasons worthy of protection for the data processing outweigh your interests and rights.

Irrespective of the above, you have the right to object at any time to the processing of your personal data for the purposes of advertising and data analysis.

Please send your objection to the contact address of the responsible person given above.

When do we delete your data?

We will delete your data when we no longer need it or when you instruct us to do so. This means that – unless otherwise stated in the individual data protection notices of this data protection declaration – we delete your data,

  • if the purpose of the data processing has ceased to exist and therefore the respective legal basis stated in the individual data protection notices no longer exists, for example.
    • after termination of the contractual or membership relations existing between us (Art. 6 para. 1 lit. a DSGVO) or
    • after our legitimate interest in the further processing or storage of your data has ceased to exist (Art. 6 para. 1 lit. f DSGVO),
  • if you exercise your right of revocation and no other legal basis for processing within the meaning of Art. 6 (1) lit. b-f DSGVO applies,
  • if you make use of your right to object and there are no compelling reasons for deletion that are worthy of protection.

However, if we still need to retain (certain parts of) your data for other purposes, for example because tax retention periods (usually 6 years for business correspondence or 10 years for accounting records) or the assertion, exercise or defence of legal claims arising from contractual relationships (up to four years) make this necessary or the data is needed to protect the rights of another natural person or legal entity, we will only delete (the part of) your data after these periods have expired. Until the expiry of these periods, however, we limit the processing of this data to these purposes (fulfilment of retention obligations).

Cookies

Our website uses cookies. Cookies are small text files consisting of a series of numbers and letters that are placed and stored on the terminal device you are using. Cookies are primarily used to exchange information between the terminal device you are using and our website. This includes, among other things, the language settings on a website, the login status or where a video was watched.

Two types of cookies are used when you visit our websites:

  • Temporary cookies (session cookies): These store a so-called session ID, with which various requests from your browser can be assigned to the joint session. The session cookies are deleted when you log out or close your browser.
  • Permanent cookies: Permanent cookies remain stored even after you close your browser. This enables our website to recognise your computer again when you return to our website. For example, information on language settings or log-in information is stored in these cookies. In addition, these cookies can be used to document and store your surfing behaviour. This data can be used for statistical, marketing and personalisation purposes.

In addition to the above classification, cookies can also be differentiated with regard to their purpose:

  • Necessary cookies: These are cookies that are absolutely necessary for the operation of our website, to store logins or shopping baskets for the duration of your session or cookies that are set for security reasons.
  • Statistics, marketing and personalisation cookies: These are cookies that are used for analysis purposes or range measurement. In particular, information on search terms entered or the frequency of page views can be stored via such “tracking” cookies. In addition, the surfing behaviour of an individual user (e.g. viewing of certain content, use of functions, etc.) can also be stored in a user profile. Such profiles are used to show users content that corresponds to their potential interests. If we use services that store cookies on your terminal device for statistical, marketing and personalisation purposes, we will inform you separately in the following sections of our data protection declaration or when obtaining your consent.

Data concerned:

  • Usage data (e.g. access times, web pages clicked on).
  • Communication data (e.g. information about the device used, IP address).

Data subjects: Users of our online services

Purpose of processing: Playing out our Internet pages, guaranteeing the operation of our Internet pages, improving our Internet offer, communication and marketing.

Legal basis:
Legitimate interest, Art. 6 para. 1 lit. f DSGVO
If we do not obtain your consent to the setting of cookies, we base the processing of your data on our legitimate interest in improving the quality and user-friendliness of our website, in particular the content and functions. You can use the security settings of your browser to object to the use of cookies set by us within the scope of our legitimate interest. There you have the option of specifying whether you do not accept cookies from the outset or only accept them on request, or whether you specify that cookies are deleted each time you close your browser. If cookies are deactivated for our website, it may no longer be possible to use all the functions of the website to their full extent.

Web hosting

In order to maintain our internet pages, we use a provider on whose server our internet pages are stored and made available for retrieval on the internet (hosting). In doing so, the provider may process all data transmitted via the browser you use, which is generated when you use our website. This includes in particular your IP address, which the provider needs in order to be able to deliver our online offer to the browser you are using, as well as all entries you make via our website. In addition, the provider used by us can

  • the date and time of access to our website
  • Time zone difference from Greenwich Mean Time (GMT)
  • access status (HTTP status)
  • the amount of data transferred
  • the Internet service provider of the accessing system
  • the type of browser you are using and its version
  • the operating system you are using
  • the website from which you may have accessed our website
  • the pages or sub-pages that you visit on our website.

collect. The aforementioned data is stored as log files on the servers of our provider. This is necessary to ensure the stability and security of the operation of our website.

Data concerned:

  • Content data (e.g. posts, photos, videos)
  • Usage data (e.g. access times, web pages clicked on)
  • Communication data (e.g. information about the device used, IP address)

Data subjects: Users of our internet presence

Purpose of processing: Playing out our internet pages, guaranteeing the operation of our internet pages

Legal basis: Legitimate interest, Art. 6 para. 1 lit. f DSGVO

Web host(s) commissioned by us:

1&1 Webhosting

Dienstanbieter: 1&1 Telecommunication SE, Elgendorfer Str. 57, 56410 Montabaur
Website: https://www.1und1.de/
Privacy policy: https://www.1und1.de/Datenschutz

Contact

If you contact us via e-mail, social media, telephone, fax, post, our contact form or otherwise and in doing so provide us with personal data such as your name, telephone number or e-mail address or give us further information about yourself or your request, we will process this data to respond to your enquiry within the framework of the pre-contractual or contractual relationship existing between us.

Data concerned:

  • Inventory data (e.g. names, addresses)
  • Contact data (e.g. e-mail address, telephone number, postal address)
  • Content data (texts, photos, videos)
  • Contract data (e.g. subject matter of the contract, duration of the contract)

Affected persons: Interested parties, customers, business and contractual partners

Purpose of processing: communication as well as answering contact requests, office and organisation procedures.

Legal basis: Contract fulfilment and pre-contractual enquiries, Art. 6 para. 1 lit. b DSGVO, legitimate interest, Art. 6 para. 1 lit. f DSGVO

The handling of your data in the application process

If you apply to us, we process the personal data you send us during the application process, such as your name, address, place of residence, age, application photo, e-mail and telephone number, professional history including schools, training, studies. If you send the data by e-mail or via a contact form on our website, the data is processed electronically. When you send your application via the contact form, the transmission of your data is encrypted according to the state of the art. If you send your data by e-mail, we would like to point out that the transmission is usually not encrypted. If an employment contract is concluded following the application process, we will store your data for the purpose of processing the employment relationship in compliance with the statutory provisions.

Data concerned:

  • Inventory data (e.g. names, addresses)
  • Payment data (e.g. bank details, invoices)
  • Contact data (e.g. e-mail address, telephone number, postal address)
  • Contract data (e.g. subject matter of contract, duration of contract)

Persons concerned: Applicants and candidates

Purpose of processing: processing of the application procedure

Legal basis: Contract fulfilment and pre-contractual enquiries, Art. 6 para. 1 lit. b DSGVO, legal obligation, Art. 6 para. 1 lit. c DSGVO.

Deletion: If no employment contract is concluded, your data will be deleted after completion of the application process or at the latest 2 months after its completion. This does not apply if legal provisions prevent the deletion or if the continued storage of your data is necessary for the purpose of providing evidence, for example in proceedings under the General Equal Treatment Act (AGG). The application procedure is deemed to be completed when the rejection letter is sent to you.

Advertising by e-mail, post or telephone

We process personal data for our promotional communications by email, post or telephone. You can object to receiving our advertising measures at any time or revoke your previously given consent to receive our advertising communication at any time. In order to be able to prove in case of doubt that your consent was given even after your objection or revocation, we may store your data for up to 4 years after your objection/revocation. We will no longer use your data for any other purposes after your objection/revocation. If you want us to delete your data before then, we will do so after you have confirmed that you originally gave us consent.

Data concerned:

  • Contact data (e.g. e-mail, telephone number, postal address)
  • Inventory data (e.g. names, addresses)

Affected persons: Communication partner

Purpose of processing: Direct promotional activities (marketing) by e-mail, post or telephone.

Legal basis: Consent, Art. 6 para. 1 lit. a DSGVO, legitimate interest, Art. 6 para. 1 lit. f DSGVO

Security measures

We also take technical and organisational security measures in accordance with the state of the art in order to comply with the provisions of data protection laws and to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or against unauthorised access by third parties.

Up-to-dateness and amendment of this privacy policy

This privacy policy is currently valid and was updated in February 2023. Due to changes in legal or regulatory requirements, it may be necessary to amend this privacy policy.

This data protection declaration was created with the help of the data protection generator of SOS Recht. SOS Recht is a service provided by Mueller.legal Rechtsanwälte Partnerschaft, based in Berlin. The translation was done with DeepL.

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